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Privacy Policy

This privacy policy tells you what to expect when hubfolio Limited (“hubfolio”) collects personal information about you when you visit hubfolio.co or its subdomains, if you use Cloud hubfolio, or if you participate in the hubfolio Partner Program.

hubfolio is committed to protecting your personal information. Whenever you provide such information, we will only use your information in line with all applicable data protection laws, including the General Data Protection Regulation (“GDPR”). Your information will be kept in a secure environment, and access to it will be restricted according to the 'need to know' principle.

hubfolio.co or Its Subdomains

What data will be collected about you?

When you visit hubfolio.co or its subdomains, hubfolio may collect information about how you use the website and the device(s) that you use to access the website. This typically includes the following information about you:

  • the Internet domain, registered company (if applicable), GeoIP information, and Internet address of the computer you are using;
  • identification of the page or service you are requesting;
  • the type of browser and operating system you are using;
  • date and time of access;
  • the Internet address of the website from which you arrived at our website;
  • cookies information.

Furthermore, when you actively submit information about you to hubfolio using hubfolio.co or its subdomains, typically when you fill in a contact form, hubfolio will collect also the submitted information. The information will consist typically of your contact details and related personal data such as name, e-mail address, company, phone number, IP address, and office address.

How will hubfolio use the data it collects about you and for what purposes?

hubfolio will use your personal data for the following purposes:

Use of the site

  • In order to work properly, hubfolio.co and its subdomains need to use cookies. A cookie is a small text file that a website saves on your computer or mobile device when you visit the site, respond to surveys, or participate in polls. It enables the website to remember your actions and preferences (such as login, language, font size, and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the website or browse from one page to another.
  • If you want to know more about how cookies on hubfolio.co and its subdomains work and how to reject their use, please see our Cookies Policy.

Queries, complaints, feedback

  • If you submit your queries, complaints, feedback, etc. via hubfolio.co or its subdomains, hubfolio will use the provided information to respond to the submitted queries, complaints, or feedback.
  • Processing of your data for this purpose is necessary for the purposes of the legitimate interest pursued by hubfolio (within the meaning of sec. 6(1)(f) of the GDPR) to respond to the submitted queries, complaints, or feedback and to improve its products and services hereby. For this purpose, the data will be processed for the period necessary to deliver the response, maximally for the period of four years. You have no legal obligation to provide the data, nevertheless, in that case, hubfolio will not be able to respond.

Ordering of hubfolio’s products or services

  • If you use hubfolio.co or its subdomains to order any of hubfolio’s products or services, hubfolio will use the information you submit in the respective order form for the purposes of taking steps prior to entering into a respective contract.
  • Processing of your data for this purpose is necessary to take steps prior to entering into a respective contract at your request within the meaning of sec. 6(1)(b) of the GDPR. For this purpose, the data will be processed during the performance of the contract, and maximally for the period of four years after its termination. When it becomes obvious that the contract will not be concluded, the data will be processed maximally for the period of four years. You have no legal obligation to provide the data, nevertheless, in that case, you will not be able to order any of hubfolio’s products or services.

Contact and lead management

  • hubfolio monitors your activities on hubfolio.co and its subdomains, collects data about your activities on hubfolio.co and its subdomains, and uses collected data for profiling and lead scoring. hubfolio may also match the collected data with other data that hubfolio collects about you if you used hubfolio’s products and services before or actively submit information about you to hubfolio using hubfolio.co or its subdomains, typically when you fill in a contact form. This will allow hubfolio to improve the websites and services and to gather statistics about its usage. hubfolio will also be able to show you more relevant and personalized content and prepare for you services, information, or offers more tailored to your needs.
  • Processing of your data, which hubfolio collects about your activities on hubfolio.co and its subdomains, is based on the cookie settings in your browser. You may change your preferences anytime simply by changing your browser settings — please see our Cookies Policy.
  • Processing of your data, which hubfolio collects when you fill in a contact form, is based on your consent within the meaning of sec. 6(1)(a) of the GDPR. Your personal data will be used only for the duration of your consent. You may change your preferences anytime simply by letting us know at This email address is being protected from spambots. You need JavaScript enabled to view it.. You have no legal obligation to provide the data, nevertheless, in that case, hubfolio will not be able to respond or show you more relevant and personalised content and prepare for you services, information, or offers more tailored to your needs.

hubfolio Content Service

What data will be collected about you?

  • When you order the hubfolio content service, hubfolio will collect your data provided for the contract on the provision of the hubfolio Content service (“Contract”) and in any other document made by you and hubfolio in relation to the Contract, and your data provided during your registration to create an account to access the hubfolio content service. Furthermore, hubfolio will collect other data which you provide to hubfolio in relation to the performance of the Contract or the conclusion of the Contract. Collected data consist typically of contact details such as name, seat/residence, ID No./date of birth, e-mail address, and phone number, and invoicing details such as your bank account number.

How will hubfolio use the data it collects about you and for what purposes?

hubfolio will use your personal data for the following purposes:

Conclusion of the Contract 

  • If you contact hubfolio for the purpose of ordering hubfolio content service, regardless whether via hubfolio.co or its subdomains or any other way, hubfolio will use the information you provide to it for the purpose of taking steps prior to entering into the Contract.
  • Processing of your data for this purpose is necessary to take steps prior to entering into the Contract at your request within the meaning of sec. 6(1)(b) of the GDPR. For this purpose, the data will be processed until the Contract is concluded, or until it becomes obvious that the Contract will not be concluded, the data will be processed maximally for a period of four years. You have no legal obligation to provide the data, nevertheless, in that case, you will not be able to conclude the Contract.

Performance of the Contract

  • hubfolio will use your data to perform its rights and obligations arising out of the Contract, especially for the provision of the hubfolio content service and invoicing, and for the creation of your account and its maintenance.
  • Processing of your data for this purpose is necessary for the performance of the Contract within the meaning of sec. 6 (1)(b) of the GDPR. For this purpose, the data will be processed until the termination of all the contractual obligations arising out of the Contract. You have no legal obligation to provide the data, nevertheless, in that case, the Contract cannot be concluded and performed.

How will hubfolio process personal data uploaded to hubfolio content?

  • If you upload any personal data (especially personal data of third parties) to hubfolio content, hubfolio will process the data for you, according to your instructions, as a processor of such data. hubfolio shall endeavor to secure the personal data uploaded to hubfolio content at a high level, always in accordance with the GDPR.
  • Please note that you have to make sure the personal data are collected and uploaded to hubfolio content pursuant to the GDPR. hubfolio is not liable for any claims arising out of the breach of this obligation.
  • If you need more information about the processing of personal data in hubfolio content, please see your hubfolio Agreement or the Terms of Service.

hubfolio Content Partner Program

What data will be collected about you?

  • When you participate in the hubfolio Content Partner Program, hubfolio will collect information you provide while registering for the Program, and further information which you provide hubfolio with in relation to your participation in the hubfolio Content Partner Program. Collected data consist typically of contact details such as name, seat/residence, ID No./date of birth, e-mail address, website, and phone number.

How will hubfolio use the data it collects about you and for what purposes?

  • hubfolio will use your personal data to perform its rights and obligations arising out of the hubfolio Content Partner Program.
  • Processing of your data for this purpose is necessary for the performance of the contractual obligations arising out of the hubfolio Vontent Partner Program within the meaning of sec. 6 (1)(b) of the GDPR. For this purpose, the data will be processed until the termination of all the contractual obligations arising out of your participation in the hubfolio Content Partner Program, maximally for a period of four years. You have no legal obligation to provide the data, nevertheless, in that case, you cannot participate in the hubfolio Content Partner Program.

Marketing Activities

What data will be used?

For marketing activities, hubfolio uses only your basic contact details, typically name, seat/residence, e-mail address, and phone number.

How will hubfolio use the data?

hubfolio will use your personal data for the marketing activities only with your explicit consent, regardless whether given during your activities on the hubfolio.co website or its subdomains.

If you give hubfolio your consent for the processing of your data for marketing purposes, hubfolio will use your contact details to send you marketing communications about hubfolio’s products and services and about events organised by hubfolio and news related to hubfolio or its products or services, which you may find interesting, or otherwise contact you with these marketing communications.

In case you give your consent for a specific marketing activity only, for example, receiving the hubfolio Content Newsletter, hubfolio will use your data only for this specific marketing activity.

Processing of your data for this purpose is based on your consent within the meaning of sec. 6 par. 1 letter a) of the GDPR. Your personal data will be used only for the duration of your consent. You may withdraw the consent anytime simply by clicking on the appropriate button on the footer of any marketing communication. You have no legal obligation to provide the data.

Marketing Activities for Clients

What data will be used?

For marketing activities, hubfolio uses only your basic contact details, typically name, seat/residence, e-mail address, and phone number.

How will hubfolio use the data?

hubfolio will use your personal data for the marketing activities. hubfolio will use your contact details to send you marketing communications about hubfolio’s products and services and about events organised by hubfolio and news related to hubfolio or its products or services, which you may find interesting, or otherwise contact you with these marketing communications.

Processing of your data for this purpose is necessary for the purposes of the legitimate interest pursued by hubfolio (within the meaning of sec. 6(1)(f) of the GDPR) to inform you about hubfolio’s products and services and about events organised by hubfolio and news related to hubfolio or its products or services, which you may find interesting. You may withdraw the consent anytime simply by clicking on the appropriate button on the footer of any marketing communication.You have no legal obligation to provide the data.

Recipients

Furthermore, your personal data may be handed over to hubfolio’s providers of professional services such as attorneys at law and tax advisors who will be bound by the rules of professional confidentiality.

Your personal data will be kept within hubfolio and above mentioned third parties except where disclosure is required by law (e.g., government bodies), or except where disclosure is necessary to protect hubfolio’s rights (e.g., courts).

Your Rights Under the GDPR

As a data subject, you have all the rights under the GDPR, specifically:

  • the right to obtain confirmation from hubfolio as to whether or not your personal data are being processed, and, where that is the case, access to the personal data and further information according to sec. 15 of the GDPR such as the purposes of the processing, the categories of personal data concerned, and the recipients or categories of recipient to whom the personal data have been or will be disclosed;
  • the right to obtain the rectification of inaccurate personal data concerning you according to sec. 16 of the GDPR;
  • the right to obtain the erasure of personal data under the circumstances set in sec. 17 of the GDPR, e.g., in case the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
  • the right to obtain restriction of processing under the circumstances set in sec. 18 of the GDPR, e.g., you contest the accuracy of the processed personal data;
  • the right to receive your personal data, which you have provided to hubfolio, in a structured, commonly used and machine-readable format and to transmit those data to another controller without hindrance from hubfolio under the circumstances set in sec. 20 of the GDPR;
  • the right to object to processing of your personal data based on legitimate interests pursued by hubfolio (within the meaning of sec. 6(1)(f) of the GDPR) or to processing for direct marketing purposes, pursuant to sec. 21 of the GDPR.

To exercise your rights, please contact hubfolio at the following e-mail address: This email address is being protected from spambots. You need JavaScript enabled to view it.

Other Aspects of the Data Processing

a) Using in order to protect hubfolio’s rights and legitimate interests

hubfolio may use your data also to avoid potential litigations against it and to defend its rights and legitimate interests (especially before courts) related to the purpose for which the data were processed specified in this Privacy Policy (e.g., the performance of the Contract, or participation in the hubfolio Content Partner Program).

Processing of your data for this purpose is necessary for the legitimate interests pursued by hubfolio within the meaning of sec. 6(1)(f) of the GDPR. For this purpose, the data may be processed for the period adequate to the relevant limitation periods, usually up to eleven years from the date when the last limitation period commences. This period suspends in case you assert any claim against hubfolio related to the relevant purpose of processing of your data until the final decision of the court having jurisdiction in this case.

b) Data of contact persons

In case you hand personal data of your contact person, or any other third person, over to hubfolio, please make sure that the personal data are handed over in compliance with GDPR. Specifically, please ensure that such person is duly informed that their personal data will be handed over to hubfolio and for what purpose.

hubfolio may use the personal data for the purpose they were handed over, typically to communicate with you in case of personal data of a contact person. Processing of the personal data is based on the legitimate interests pursued by hubfolio within the meaning of sec. 6(1)(f) of the GDPR.

c) Data security

Any information you provide to hubfolio is safeguarded and secure. To prevent unauthorized access, maintain data accuracy, and ensure the correct usage of information, hubfolio has put in place appropriate physical, electronic, and managerial procedures. Access to your personal information is restricted to those hubfolio employees who need to know that information in order to process it. These individuals are bound by confidentiality obligations and may be subject to disciplinary action, including job contract termination, if they fail to meet those obligations.

d) Third party sites

On hubfolio.co or its subdomains, you may find links to websites of third parties. These websites are independent of hubfolio and hubfolio is not liable for the privacy practices of these third parties. hubfolio, therefore, encourages you to get familiar with their privacy policy, as it may differ from hubfolio’s.


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